Human Resources policies, guidance and forms
A
- Academic promotion
- Academic Review and Development
- ARDS Form (Word, 524 KB)
- Adoption leave
- Adoption Leave policy
- Family leave checklist (for employee and line manager use) (Word, 1,024 KB)
- Adverse Weather guide
- Agency Workers
- Alcohol, drug and substance misuse policy
- Annual and Statutory Leave
- Annual Leave policy
- Apprentice, trainee and intern guidance
B
C
- Capability (Long-Term Absence) procedure
- Capability (Poor Performance) procedure
- Capability template (for line manager use) (Word, 506 KB)
- Career Break procedure
- Career break application form (Word, 518 KB)
- Career break - record of contact days form (Word, 14 KB)
- Caring Fund procedure
- Caring Fund Application Form (Word, 38 KB)
- Conditions of Employment
- Core Meeting Hours in Academic Schools (PDF, 359 KB)
D
- Death in service guidance
- Dignity and Respect at Work policy
- Disability policy
- Discipline
- Disciplinary procedure
E
- Employment Verification guidance
- Equality, Diversity and Inclusion policy
- Equal pay statement
- Expenses Policy
- External Work policies
F
- Fair Work Statement
- Family leave checklist (for employee and line manager use) (Word, 1,024 KB)
- Fellowship transition
- Fellowship Transition - Fellow Progress Report (Word, 37 KB)
- Fellowship Transition - Supporting Evidence Document (Word, 47 KB)
- Fellowship Transition - Head of School Report (Word, 40 KB)
- Fixed term contracts
- Flexible workers
- Framework agreement
G
- Gender Based Violence (including sexual misconduct) Policy
- Record of disclosure form (Word, 21 KB)
- GBV support (PDF, 1,064 KB)
- Gifts and Hospitality
- Grievance policy
- Formal Grievance Template (Word, 16 KB)
- Grading review policy
- Head of School/Unit Comments Form for WPG (Word, 15 KB)
- Role Outline Document (ROD) (Word, 32 KB)
H
I
- Ill health retirement procedure (for members of S&LAS pension scheme)
- Investigation
- Immigration Points Based System
L
M
- Mandatory training approval policy
- Market supplement policy
- Market Supplement Application (Word, 509 KB)
- Market Supplement Extension (Word, 508 KB)
- Maternity Leave
- Maternity leave policy
- Family leave checklist (for employee and line manager use) (Word, 1,024 KB)
- Menopause guidance
- Mental Health strategy
N
O
- Occupational health services - management referral
- Occupational Health: Management referral form (Word, 36 KB)
- Overseas working procedure
- Proposal for employee to be based overseas (Word, 511 KB)
- Overtime policy
P
- Parental leave
- Parental Leave Policy
- Parental leave application form (Word, 507 KB)
- Paternity leave
- Pay rates and arrangements for hourly paid teaching staff (including PGR tutors)
- Pension Flexibilities (USS Members)
- Personal Relationships at Work Policy
- Declaration of a personal relationship form (Word, 518 KB)
- Probation
- Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance
R
- Receipt of Gifts, Hospitality and Other Benefits
- Recording of meetings involving University Staff & Students
- Redundancy Policy
- Redeployment Policy
- Removal and Relocation Policy
- Research and/or Research Impact Leave (for academic staff)
- Research Impact Leave Application Form (Word, 528 KB)
- Research staff - Code of Practice for the Employment and Management of Research Staff
- Resolution Policy
- Retention and recognition payments (guidance)
- Retirement Policy
- Review and Development Scheme (RDS) for Support Staff
- Right to Work
- Role analysis (HERA)
S
- Safeguarding of Children, Vulnerable Adults, Prevention of Radicalisation policy
- Salary sacrifice
- Secondment Policy
- Severence Policy
- Shared Parental leave
- Shared Parental Leave webpage
- Shared Parental Leave Policy
- Shared Parental Leave Notification Form (Word, 25 KB)
- Shared Parental Leave Variation Form (Word, 18 KB)
- Family leave checklist (for employee and line manager use) (Word, 1,024 KB)
- Sickness Absence Policy
- Smoking at work policy
- Special Leave
- Staff discount scheme
- Starting salary policy
- Stress policy
- Stress Risk Assessment Log: For Individual and Team assessments (Word, 21 KB)
- Peppy: Top tips for managing stress (PDF, 1,401 KB)
- Peppy: Line manager guidance - Recognising and dealing with burnout (PDF, 3,111 KB)
T
- Trade Union and University recognition agreement
- Facility Time Report 2023/24 (PDF, 76 KB)
- Trans staff and students policy
V
W
Contents
Employment
Information, guidance and policies relating to the employment of staff (see also the Recruitment and Supporting and managing staff sections).
- Agency workers
- Disciplinary procedures
- External work
- Fixed term and standard contract policy
- Fixed term contracts - Guidance note for conducting redundancy consultation meetings for the expiry of fixed term contracts
- Fixed term contract redundancy consultation
- Redundancy Policy and Procedure
- Research staff - Code of Practice for the Employment and Management of Research Staff
- Starting salary policy
- Trade Union duties and activities: Recognition of and facilities for
- Whistleblowing (Public interest disclosure)
Equality, diversity and inclusion
Information, guidance and policies on all aspects relating to equality, diversity and inclusion.
- Equal Pay statement
- Safeguarding of Children, Vulnerable Adults, Prevention of Radicalisation policy
- Protection of Vulnerable Groups and Criminal Records Check policy
- Trans Staff and Students policy
- Vulnerable students
- Whistleblowing (Code on ublic interest disclosure)
Family friendly
Information and policies regarding families and employment.
- Adoption leave policy
- Career Break policy
- Childcare voucher scheme
- Fertility leave
- Flexible Working policy
- Maternity Leave policy
- Neonatal care leave policy
- Shared Parental Leave policy
- Special Leave policy
- Adverse weather conditions
- Carer leave
- Compassionate leave
- Critical domestic emergency leave
- Emergency (unplanned) leave to care for a dependant
- Exceptional circumstances
- Jury service or court witness leave
- Medical appointments leave
- Non-medically necessary procedures
- Parental bereavement leave
- Public service leave
- Safe leave for staff who are victims of violence, assault or abuse
- Trade union duties
Grading and re-grading of roles
Information, policies and procedures on grading, regrading and promotion of posts.
Health and wellbeing
Information, guidance and policies on health and wellbeing.
- Capability policy – poor performance
- Capability policy - for long-term absence
- Capability - poor performance FAQs
- Ill-health retirement (for members of S&LAS)
- Protection of Vulnerable Groups and Criminal Records Check policy
- Smoke Free policy
- Stress policy
Leave and absence
Information, guidance and policies on all matters relating to requesting and managing time off work.
- Adverse Weather policy
- Annual Leave policy
- Family friendly leave
- Sickness Absence policy
- Special Leave policy
Recruitment
Information, guidance and policies relating to all aspects of recruiting and selecting staff.
- Flexible Worker Assignments (FWA)
- Immigration and visas
- Market Supplement policy
- Recruitment
- Removal and Relocation policy
- Starting Salary policy
Retirement
Information and policies relating to retirement including links to the University's pension schemes.
- Ill-health retirement (for members of S&LAS)
- Pension Schemes
- Pre-retirement workshop
- Retirement policy (fixed retirement age)
Salary - reward, pay and benefits
Information and policies relating to salaries, pay and benefits.
Supporting and managing staff
Information, guidance and policies for managers of staff.
- Disciplinary procedures
- Mentoring academic staff
- Occupational health services - management referral
- Protection of Vulnerable Groups and Criminal Records Check policy
- Review and Development (RDS) for Support Staff guidance
- Redeployment policy and procedure