University of St Andrews

Data Protection (GDPR)

Data Protection (GDPR) training is designed to make you aware of key data protection and privacy requirements and your responsibilities for protecting data while working at the University.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain a 70% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 3 years.

To access the training, take the following steps:

1. Access the LearnUpon portal;
2. Register your account, if you are a new user, with your University email address;
3. Log in with your University email address and the password you have set for LearnUpon;
4. Click “Dashboard”
5. Click “Catalogue”;
6. Click “General Data Protection Regulation (GDPR)” from the list of courses;
7. Click “Enrol in Course”;
8. Click “Yes”, and;
9. Click “Start” to start the course.

If you have any questions about the training or data protection in general, please contact the Information Assurance team at dataprot@st-andrews.ac.uk.

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Diversity in the workplace

Diversity in the workplace training is designed to make you aware of the University’s responsibility to support an inclusive working and learning environment in line with the Equality Act (2010).

The training take approximately 60 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain a 60% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 5 years.

To access the training, take the following steps:

1. Access the LearnUpon portal;
2. Register your account, if you are a new user, with your University email address;
3. Log in with your University email address and the password you have set for LearnUpon;
4. Click “Catalogue”;
5. Click “Diversity in the workplace” from the list of courses;
6. Click “Enrol in Course”;
7. Click “Yes”, and;
8. Click “Start” to start the course.

If you have any questions about the training or equality, diversity, and inclusion in general, please contact the EDI Team at diversity@st-andrews.ac.uk.

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Information Security Essentials

Information Security Essentials training is designed to make you aware of how to act safely and securely in the digital working world and provide you with awareness of how to protect yourself, others, and the University from cyber security threats.

The training takes approximately 45-60 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 2 years.

To access the training, take the following steps:

• Self enrol on the course (https://moody.st-andrews.ac.uk/moodle/course/view.php?id=5139)

Or follow these steps:

1. Access Moodle;
2. Log in with your University username and password;
3. Type the course title (“Information Security Essentials”) into the “Search courses” box on the home page;
4. Select the course title and click “Enrol me” to self-enrol in the course and gain access to the training.

If you have any questions about the training or information security, please contact the IT Service Desk.

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Safeguarding and the Prevent Duty

Safeguarding and the Prevent Duty is designed to make you aware of the University’s legal duties and responsibilities for the care, welfare, and the safeguarding of students and employees as set out by the ‘Prevent’ duty in The Counter-Terrorism and Security Act 2015.

Further information about the University’s duties and responsibilities in relation to Safeguarding and the Prevent Duty is available on the Safeguarding and the Prevent Duty policy.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 2 years.

To access the training, take the following steps:

• Self enrol on the course (https://moody.st-andrews.ac.uk/moodle/course/view.php?id=7151)

Or follow these steps:

1. Access Moodle;
2. Log in with your University username and password;
3. Type the course title (“Safeguarding and the Prevent Duty”) into the “Search courses” box on the home page;
4. Select the course title and click “Enrol me” to self-enrol in the course and gain access to the training.

If you have any questions about the training or information security, please contact the IT Service Desk.

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Unconscious bias

Unconscious bias training is designed to make you aware of how your biases that inform your perceptions, actions, and decision-making, and what you can do to prevent unconscious bias from inappropriately affecting how you think, feel, and act.

The training takes approximately 45 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 80% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 5 years.

To access the training, take the following steps:

1. Access the LearnUpon portal;
2. Register your account, if you are a new user, with your University email address;
3. Log in with your University email address and the password you have set for LearnUpon;
4. Click “Catalogue”;
5. Click “Unconscious bias” from the list of courses;
6. Click “Enrol in Course”;
7. Click “Yes”, and;
8. Click “Start” to start the course.

If you have any questions about the training or equality, diversity, and inclusion in general, please contact the EDI Team at diversity@st-andrews.ac.uk.

Recruitment and Selection

Recruitment and Selection training is designed to make you aware of the University’s processes and practices for undertaking fair, impartial, and robust recruitment of potential employees for a job within the University. The training provides awareness of how to avoid discrimination and unconscious bias within the recruitment process, and how to manage potential conflicts of interest.

The training take approximately 30 minutes to complete. You can save your progress and return to complete the training at any time. At the end of the course, you must complete a short quiz and gain an 60% pass mark to successfully complete the training.

Employees are expected to complete this training in full within their probation period, and then at least once every 5 years.

To access the training, take the following steps:

1. Access the LearnUpon portal;
2. Register your account, if you are a new user, with your University email address;
3. Log in with your University email address and the password you have set for LearnUpon;
4. Click “Dashboard”
5. Click “Catalogue”;
6. Click “Recruitment and Selection” from the list of courses;
7. Click “Enrol in Course”;
8. Click “Yes”, and;
9. Click “Start” to start the course.

If you have any questions about the training or equality, diversity, and inclusion in general, please contact the EDI Team at diversity@st-andrews.ac.uk.